Executive Board Roles and Responsibilities

The CRS PTA Executive Board meets regularly during the school year and oversees the many CRS PTA programs happening at Churchill Road throughout the year. 

 

Each spring, the Nominating Committee will recruit potential candidates for the officer positions for the upcoming school year.

 

A high-level description of the responsibilities of each of the board roles is included below.

PRESIDENT

  • Managing the overall objectives and strategies of the PTA
  • Coordinating the work of CRS PTA officers and committees
  • Presiding at all PTA meetings.
  • Signs contracts, speaks at school-wide and PTA events, and collaborates with board members and school administration to successfully implement all PTA-related activities.

VICE President

  • Acts as an aide to the President, performing the duties of the President in the absence or inability of that officer to act and performing other delegated duties as assigned.

SECRETARY

  • Noting and publishing minutes at all PTA meetings
  • Maintaining the official copy of the CRS PTA bylaws in their files, maintaining a membership list, and performing other delegated duties as assigned.

TREASURER

  • Manage the PTA budget,
  • Maintaining financial records
  • Issuing authorized disbursements,
  • Presenting the budget at PTA meetings
  • Preparing the annual tax return.
  • The Treasurer leads the Budget Committee, which develops the annual proposed budget. Additionally, the Treasurer will prepare an annual financial report at the close of the fiscal year and ensure that the accounts are examined according to our financial review procedures.

VP Student Activities

VP FUNDRAISING

VP MEMBERSHIP

  • Creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at CRS PTA board and general membership meetings, and working with the Treasurer to collect dues.
  • Oversees new family outreach, family events, Parent Ambassadors and CRS Garden programs.
  • Oversight for hospitality at PTA meetings.

VP COMMUNITY RELATIONS

VP COMMUNICATIONS

  • Overseeing all CRS PTA communications (email, Facebook & Twitter, website, lobby bulletin board, etc.) — including ensuring close coordination with the CRS front office.
  • The goal of the Communications Committee is to ensure that the CRS community is well-informed on all CRS PTA news, events, and other updates.
  • Responsible for the CRS Directory, Yearbook, and Room Parent programs.

FAQs

Who can serve?

  • Parents, grandparents, teachers, staff, and members of the community who are members of the CRS PTA can serve as officers or board members. (Note: Two people can choose to share a VP position and work together to fill the position — must share one vote).

What are the primary job responsibilities of board members?

All positions last 1 year (with the hope that you consider returning in the role [except for President, who first serves as President-Elect and then one year as President]). The maximum number of consecutive terms for all positions other than President is three terms per our current bylaws.

  • Must be a member of the CRS PTA
  • Attend monthly board and general membership meetings
  • Give updates on your area at general membership meetings
  • Work with committee chairs to review budgets and plans before activities
  • Provide oversight to committee chairs, coordinators, and liaisons to ensure completion of CRS PTA activities
  • Ensure a smooth transition between terms by meeting with their successor to pass along files and knowledge